Bulk emails have a reputation for being tedious, but they don’t have to be. Whether you’re following up after a trade show or keeping in touch with a growing contact list, there’s a better, more personal way to handle bulk emailing. PopUP Email Automation is a tool that makes sending bulk emails in Microsoft Office 365 as straightforward as making a cup of coffee… well if your coffee maker could write semi-custom emails.
In this guide, we’ll show you how to send bulk email in Microsoft Office 365 with popUP, and for a complete walkthrough, check out the YouTube video.
Step 1: Prepare Your Contact List
Start with an Excel or CSV file containing all the relevant details, such as names, emails, company information, and any notes you want to include. Think of this as your recipe. The better the ingredients (clean, organized data), the smoother the outcome. PopUP will handle the rest.
Step 2: Import the File into popUP
Open popUP Email Automation, select your Excel or CSV file, and watch the magic begin. The app pulls in your data that is organized by columns like names, companies, interests, and more. Here’s where it gets fun: you’ll map each column to a variable like {name}, {company}, or {custom1}.
Step 3: Craft a Semi-Custom Email
Bulk emails don’t have to feel like bulk emails. PopUP makes it easy to write a semi-custom message that feels personal. Start with a clear, engaging subject line like:
- “Great meeting you at the conference!”
- “Following up on our conversation at [Event Name].”
Next, personalize the email body:
- Start with: “Hi {name}, it was great meeting you at [Event Name]. I enjoyed learning about your work at {company} and your interest in {custom1}.”
- Follow up with a quick reminder of who you are and why you’re reaching out.
- End with a simple call to action: “Let’s connect for a quick chat” or “Would love to explore how we can help.”
PopUP fills in the details for each recipient automatically, giving the impression you spent hours writing individual emails. Spoiler: you didn’t.
Step 4: Preview and Test
Before hitting send, preview your emails. This is where popUP shows off its finesse. You’ll see each email exactly as the recipient will, complete with mapped variables. No awkward placeholders or embarrassing formatting mishaps. Once you’re happy, create test drafts to review in Microsoft Office 365.
Step 5: Send and Save Time
Ready to go? You can send emails directly from popUP or draft them into your email client, like Microsoft Office 365, Outlook or Gmail. No manual copy-pasting, no time wasted. Your emails are personalized, professional, and out the door faster than you can say, “Where did the day go?”
Why popUP is a Game-Changer for Bulk Emails
PopUP isn’t trying to reinvent the wheel. It’s here to make your wheel roll smoother. With popUP, you can:
- Save hours of manual work.
- Maintain a personal touch in every email.
- Spend less time in your inbox and more time doing literally anything else.
It’s like having an assistant who never complains about your typos or asks for a raise.
Bulk Email in Microsoft 365
Need a visual guide? Watch the YouTube video for a step-by-step demonstration. From importing your file to sending your first bulk email, it’s all covered in just a few minutes.