Fast export to csv

The Fastest Way to Export Data from Airtable to CSV

Airtable is great… until you need to get your data out of it. When you’re exporting leads, customer lists, or event registrations, the process should be simple. But what if you could not only export your Airtable data but also automate personalized follow-ups immediately after?

popUP Email Automation is a fast way to turn exported data into fully customized email sequences without the copy-paste struggle. Let’s break it down step by step.

Step 1: Export Data from Airtable to CSV

First things first, let’s get your Airtable data into a format you can use elsewhere.

  1. Log into your Airtable account and open the base containing the contacts you wish to export.
  2. Open the specific table or view you want to export. This could be a list of leads, customers, or event attendees.
  3. Click the arrow next to the view name at the top of the table. This action will reveal a drop-down menu with various options.
Reference: WhaleSync

4. Select ‘Download CSV.’ Airtable will prepare your data for export, and a CSV file will be instantly downloaded to your computer.

Reference: WhaleSync

Step 2: Open popUP Email Automation and Import Your CSV

Now comes the fun part: turning that exported data into something useful.

  1. Open popUP Email Automation.
  2. Click “Select Excel/CSV file” and select the file you just exported from Airtable.
  3. The app will recognize your columns (name, email, company, etc.) and let you map them to variables like {name}, {company}, or {custom1} for personalized emails.

This is where things get powerful. Instead of blasting generic bulk emails, popUP lets you create semi-custom messages, like you actually took the time to write each one.

Step 3: Create a Semi-Custom Email Template

Your data is in, now let’s draft an email that doesn’t sound like a robot wrote it.

  • Subject Line: Keep it personal but professional.
    • “Great meeting you at {event}!”
    • “Following up on {custom1} from last week”
  • Email Body:
    • “Hey {name}, it was great connecting with you about {custom1} at {company}. I wanted to follow up and see if you’d be interested in a quick chat about how we can help with {custom2}.”

With popUP, you write this email once and let the automation handle the personalization. No mass email cringe.

Personalize bulk emails without breaking the bank

Step 4: Preview, Test, and Send

Before launching, preview an email to make sure everything looks natural.

  1. Click “Test Draft” and “Submit” to see how the placeholders populate.
  2. Send a test email to yourself for quality control.
  3. If all looks good, click “Send Email” or “Draft Email” to draft it for review before sending.

And that’s it. You just turned an Airtable export into a fully automated outreach campaign in minutes.

Why This Matters

  • Speed: Manual emails take hours. This takes minutes.
  • Customization: Feels personal, even though it’s automated.
  • Scalability: Whether it’s 10 or 1,000 contacts, popUP handles it effortlessly.

If you’re exporting Airtable data to email people manually, you’re doing it the hard way. Try popUP Email Automation instead and reclaim your time.